Café
Café Startup Financial Model
Sales, costs and break-even modelled before you sign a lease.
₱1,499
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XLSX · PDF
Who it's for
Built for a specific job
A three-year view of a café that has not opened yet. Every assumption sits on one visible sheet, so you — or a lender, or a partner — can argue with any number in it. That is what a model is for.
- People planning to open a café
- Anyone writing a business plan for a lender
- Operators evaluating a second site
What you'll get
Everything in this product
- Assumptions sheet — every input in one place
- Startup Costs across seven categories
- Monthly Fixed Costs
- Sales Forecast from covers and average ticket
- Monthly P&L
- Break-Even analysis in covers per day
- 12-Month Projection with a ramp-up
- The Café Startup Guide (PDF)
Feature breakdown
What it actually does
Nothing hidden in a formula
Every assumption is on one sheet. Change it there and the whole model moves.
Break-even in covers per day
The number that actually matters when you are looking at a site: how many people a day must walk in.
A ramp-up, not an instant full house
Sales build over the first six months, because that is what happens.
Headroom, stated plainly
The model shows the gap between break-even covers and your assumed covers. A small gap is a warning.
Honest about what it cannot know
It cannot tell you whether the location has footfall or whether your coffee is good.
Example
A worked example
Example: at 120 covers a day, a ₱185 average ticket and 32% food cost, the model shows break-even at 88 covers a day — a headroom of 32. Month one runs at a loss during the ramp. These are example assumptions, and the results are not a guaranteed outcome.
What's included
Files and formats
Deliverables
- XLSX workbook, 9 sheets
- The Café Startup Guide, PDF
- Formats
- XLSX, PDF
- Version
- 1.0
- Last updated
- 2026-08-20
- Updates
- 12 months of updates
- Licence
- Single business licence. Use it in your own business, on any number of your own devices.
Two files: the model and the guide.
How it works
From download to answer
Fill in the assumptions
Covers per day, average ticket, food cost percentage, packaging.
Enter your startup spend
Equipment, renovation, furniture, permits, opening stock, marketing.
Add monthly fixed costs
Rent, labour, utilities and the rest.
Read break-even and the projection
Then halve your covers assumption and read it again.
Questions people actually ask
Is this a forecast?
No. It is a model. It shows what follows from assumptions you choose, and it is only as good as those assumptions.
Will a bank accept it?
It gives you the figures a lender asks for and shows your workings. Whether they lend depends on far more than a spreadsheet.
Can I use it for a restaurant?
The structure works, though the cost lines are written around a café. Adjust the categories.
What is the most common mistake?
Optimism about customers per day. Halve yours and check the plan still works — that is the scenario worth planning for.
Try it free first
The free calculator this is built around
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Café Startup Financial Model
Sales, costs and break-even modelled before you sign a lease.
Get the product₱1,499 · Single business licence. Use it in your own business, on any number of your own devices.
This is a planning model, not a forecast. Actual results depend on location, rent, labour, pricing, demand, taxes, commissions and other operating conditions. Nothing in it is a guaranteed outcome, and the example assumptions are examples only.