Café
Café Costing Kit
Cost coffee, milk, syrups, cups and café food in the units you actually buy them in.
₱799
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XLSX · PDF
Who it's for
Built for a specific job
Café costing is a units problem before it is an arithmetic problem. This kit works in kilos of beans and grams of dose, litres of milk and millilitres of pour, bottles of syrup and millilitres of pump — and keeps cups and lids out of the food cost percentage.
- Café owners and operators
- Coffee shops adding a food menu
- Milk tea and beverage bars
What you'll get
Everything in this product
- Café Ingredient Database with beans, milk, syrups and food
- Beverage Costing sheet with ten example items costed line by line
- Coffee, milk and syrup costing built into every line
- Cup & Packaging Cost worksheet
- Café Menu Pricing worksheet with bands
- Café Dashboard
- The Café Costing Guide (PDF)
Feature breakdown
What it actually does
Ten café items already costed
Espresso, americano, latte, cappuccino, flavoured latte, iced coffee, matcha, fruit tea, a sandwich and a rice meal — all examples, all editable.
Milk costed properly
Milk is usually the largest line in a milk drink, larger than the coffee. The kit shows that instead of hiding it.
Syrups by the pump
A 750 ml bottle at ₱350 is ₱0.467 per millilitre. Two 15 ml pumps is ₱14 a drink.
Packaging on its own line
Cups, lids, sleeves and straws costed per serve, kept out of the food cost percentage so the number stays comparable.
A guide, not just a file
A short PDF on why milk and packaging matter more than the bean price most owners focus on.
Example
A worked example
Example: a 12 oz latte with an 18 g dose from ₱900/kg beans and a 200 ml pour of ₱95/L milk carries about ₱16.20 of coffee against ₱19.00 of milk. Add a ₱9 cup and the drink costs about ₱44 before anything else. Those are example prices, not market rates.
What's included
Files and formats
Deliverables
- XLSX workbook, 8 sheets
- The Café Costing Guide, PDF
- Formats
- XLSX, PDF
- Version
- 1.0
- Last updated
- 2026-08-20
- Updates
- 12 months of updates
- Licence
- Single business licence. Use it in your own business, on any number of your own devices.
Two files: the workbook and the guide.
How it works
From download to answer
Enter your suppliers' prices
Beans by the kilo, milk by the litre, syrup by the bottle.
Check the example drinks
Ten are already built. Edit them or replace them with your menu.
Add your packaging
Cup, lid, sleeve and straw, priced per piece from the pack.
Price the menu
Each item shows food cost percentage, gross profit and a band.
Questions people actually ask
Does it cover food as well as drinks?
Yes. Two of the ten example items are a sandwich and a rice meal, and the ingredient database handles both.
Can I use it for milk tea?
Yes. Pearls, powders and syrups all cost the same way; add them to the database with their pack sizes.
What about two cup sizes?
Cost them as two items. Milk, syrup and cup change with size while the espresso dose often does not.
Is the guide the same as the free one?
No. The free toolkit is general costing; this guide is specifically about drinks, milk, packaging and pitcher waste.
Try it free first
The free calculator this is built around
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Café Costing Kit
Cost coffee, milk, syrups, cups and café food in the units you actually buy them in.
Get the product₱799 · Single business licence. Use it in your own business, on any number of your own devices.
Every figure in this product is an estimate based on what you enter. Real profitability also depends on labour, rent, utilities, taxes, delivery commissions, waste, discounts and other operating costs. All example data is illustrative, not a market rate or a benchmark.